Automatic copy of selected folders
Only the specified folders on the device are scanned; changed files are transferred to the server every few minutes, with the subfolder structure preserved.
AUTOMATIC TRANSFER • VERSIONS • ARCHIVE
Selected folders copy themselves to the server; old versions and deleted files stay in the archive.
In the system we built for the management of a construction company, selected folders on devices are copied to the server every few minutes. Previous versions and deleted files are kept in separate sections; the archive can be searched, previewed and downloaded in the browser.
FILE TRANSFER AND ARCHIVERunning in a client project
QuotesDrawingsProgress payments
drawing revision
01Folder scanned02Change detected03Verified and transferred04Searched in archive
Hash checkVerified · archivedLIVE FLOW · YAZSIS / AI.07 / FILES
SCOPE & CAPABILITY
Important files shouldn’t live on one device’s desktop; deleted or overwritten files should still be findable.
Quotes, drawings and photos often sit in folders on a single device. When the device fails, a file is overwritten or a file is deleted by mistake, getting back to the earlier version becomes difficult.
Verified, interruption-tolerant transfer
Transfer runs over HTTPS in chunks and resumes where it left off if the connection drops. The server rejects any file whose hash value does not match.
Previous versions
The old version of an overwritten file is moved to the "Previous versions" section; when needed, it can be downloaded from the panel and used again.
Deleted files are preserved
A file deleted on the device is not deleted on the server but moved to the "Deleted" section. You can download a file deleted by mistake from here and put it back.
Bulk-deletion safeguard
If a folder disappears or empties, or most of its files appear to be deleted at once, the deletions are not applied and a warning appears in the panel.
Search and preview in the browser
Browse the folder tree and search without Turkish characters getting in the way; preview PDFs and images in the browser and download what you need.
HOW IT WORKS
A one-way, verified and traceable file transfer from device to server.
A small program on the device scans the selected folders and sends only the files that have changed. The panel is read-only. It runs in the same panel as the meeting tracking module, with the same login.
Folders are scanned
Every few minutes, the program looks only at the specified folders; it skips temporary and lock files and leaves a file still being written for the next round.
Changed files are found
A hash value is calculated for each file. Only new or changed files join the transfer queue.
Transferred with verification
Each device connects with its own key and sends the file in chunks. The server compares the hash value of the incoming file and does not archive one that does not match.
Placed in the archive
The current file takes its place; the old version moves to Previous versions and a file deleted on the device moves to Deleted. The panel shows the last transfer time.
LIVE SYSTEM ARCHITECTUREAI.07 / FILES
Automated Digital File Backup and AccessOne-way copy, version history, search
Automatic copy of selected folders
Verified, interruption-tolerant transfer
Previous versions
Deleted files are preserved
SERVICEYAZSIS / DIGITAL.09
DELIVERY MODEL
Design, software and business outcome under one delivery discipline.
We choose the folders together
Together we decide which folders on which devices will be copied, who will have access to the panel and which server will hold the data.
We set up the devices and panel
We install the transfer program on each device with its own key, and the read-only panel on the server. Each device can write only to its own area.
We clarify deletion and retention rules
Together with you, we agree on the threshold for the bulk-deletion safeguard and how long previous versions and deleted files are kept.
We settle usage in with your team
Together with your team, we go through finding files in the panel, downloading an old version or a deleted file, and the offline device warning.
YOU ARE IN CONTROL
Your files are yours; you decide what is copied and who can access the panel.
- You choose the folders to be copied; the program does not look at folders that are not on the list.
- Which server holds the data and how long it is kept are decided with you at the start of the project.
- The panel is read-only; files are not changed or deleted from the panel, and the system does not write to files on the device.
- This system is a one-way copy and archive; encryption on the server and the need for a second backup copy are addressed separately within the project scope.
- The files and the archive are yours; current files, previous versions and deleted files can be downloaded from the panel.
FREQUENTLY ASKED QUESTIONS
Automated Digital File Backup and Access: Common questions
How often are files copied, and how?
The program runs every few minutes; files that have not changed are not sent again. For this, the device must be on and connected to the internet, and the user session must be open. Files that change while there is no connection are sent once it returns; the panel shows each device’s last transfer time and an offline warning.
How do I get back a file that was deleted or overwritten by mistake?
A file deleted on the device is moved to the Deleted section on the server, and the old version of an overwritten file to the Previous versions section. Both can be downloaded from the panel; you download the file and put it back in its place on your device. The system is one-way and does not restore files from the panel to the device automatically.
Is this a complete backup solution?
On its own, it is not a complete backup solution. It provides a one-way copy of selected folders, version history and protection for deleted files. Encryption on the server, a second copy in another location and regular restore tests are planned separately within the project scope.
Who can access the files, and how?
The panel is accessed in a browser with a username and password; we decide together who gets an account. In the panel, files can be viewed, searched and downloaded, but not changed. In the current version, users who sign in to the panel see the entire archive; if per-user permissions are needed, they are addressed separately in the project.
Where does AI fit into this system?
The file transfer and archive run on fixed rules and do not send file contents to AI. AI is used only in the meeting module in the same panel: it transcribes audio recordings and extracts the summary, decisions and tasks.
NEXT STEP
Discuss Your Project