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Digital Personnel File: Employee Profiles, Required Documents and an Audit-Ready Archive
Your personnel files, current and audit-ready at any time.A digital personnel file is the electronic form of the employee file required by Article 75 of Turkish Labor Law 4857, with document versions and access logs. YazSis KurumsalPortal's Digital Personnel File & HR Management module manages employee profiles, a dynamic required-document matrix, approvals and expiry alerts under permission control, tracks missing documents and masks Turkish ID numbers and IBANs.
WHO IS IT FOR?Human resourcesEmployeesAuthorized managers
YAZSIS / KURUMSALPORTAL
Human Resources
BUSINESS OUTCOMEDo more than keep records.
Do more than keep records.
Manage the process.
KurumsalPortal places every module into real operations through permissions, notifications, approvals, reporting and integrations.
CORE CAPABILITIES
Bring control into the system with Digital Personnel File & HR Management.
Every step is traceable with its owner, time, status and activity history.
Central employee profile
Employee details and personnel documents are gathered in a central employee profile, and sensitive fields such as Turkish ID numbers and IBANs are masked.
Dynamic required-document matrix
A dynamic document matrix defines which documents are required and assigns them to each employee, so missing documents show up file by file.
Version, expiry and access logs
Document versions and approvals are stored, an alert goes out before validity runs out, and the document access log shows who accessed each file.
HOW DOES IT WORK?
Register, track and deliver results in five steps.
Workflows adapt to your organization’s approval, role and notification rules.
CONNECTED, NOT ISOLATED
Data flow with other systems: let’s define the scope together.
KurumsalPortal works on its own. If you need data flow with your ERP, time-attendance, accounting or other systems, we define which data moves and how during the needs analysis.
Explore Our Integration CapabilitiesERPPDKSAPIDigital Personnel File & HR ManagementEMAILSMSREPORT
WHERE IS THE DATA KEPT?
Your own server, role-based permissions.
Digital Personnel File & HR Management runs on the shared KurumsalPortal infrastructure: your data is kept on your own server, and employees use it from their phone's browser without installing an app.
See the installation and data modelFREQUENTLY ASKED QUESTIONS
Digital personnel file: frequently asked questions
How do you decide which documents belong in a personnel file?
Article 75 of Turkish Labor Law 4857 requires employers to keep a personnel file for every employee. In YazSis KurumsalPortal's Digital Personnel File & HR Management module, required documents are defined in a dynamic document matrix and assigned to each employee, so every file shows the expected documents and gaps.
How are missing personnel documents tracked?
In YazSis KurumsalPortal's Digital Personnel File & HR Management module, each employee's document matrix is compared with documents collected, and gaps appear on the completeness panel. Alerts flag expired or expiring documents, and document versions and approvals stay on record, so you can see whether a file is current.
Who can access a personnel file, and is access logged?
Access to personnel files in YazSis KurumsalPortal is permission-controlled: HR, authorized managers and employees see only the scope defined for their role. Document access is recorded in the document access log, and the platform also keeps an audit log. These controls are part of its KVKK-focused design.
Where is personnel data stored?
YazSis KurumsalPortal runs on your own server, so employee profiles and personnel documents are kept on your organization's own server. Sensitive fields such as Turkish ID numbers and IBANs are masked and access is limited by role-based permissions, so personnel data stays under your control and audit-ready.
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