MODULE 04 / 33
Visitor Management System: Check-In and Check-Out with KVKK Consent Records
Everyone who comes through the door is registered, safe and traceable.A visitor management system records each visitor's details, the person they are visiting, KVKK consent, check-in and check-out times and whether they are still on site. YazSis KurumsalPortal's Visitor Management module runs this flow digitally from reception to exit, notifies the host automatically and lists the visitors inside in real time.
WHO IS IT FOR?ReceptionSecurityAdministration
YAZSIS / KURUMSALPORTAL
Operations & Field
BUSINESS OUTCOMEDo more than keep records.
Do more than keep records.
Manage the process.
KurumsalPortal places every module into real operations through permissions, notifications, approvals, reporting and integrations.
CORE CAPABILITIES
Bring control into the system with Visitor Management.
Every step is traceable with its owner, time, status and activity history.
Fast visitor registration
Reception registers each visitor and their host digitally instead of in a paper logbook, and entry starts once KVKK consent is obtained.
Live list of people on site
Visitors still checked in appear on a live list, so in an emergency security sees on one screen who is on site.
Automatic host notification and reports
The host employee is notified automatically when their guest arrives, and visit records, reported with time spent inside, can be exported as XLSX.
HOW DOES IT WORK?
Register, track and deliver results in five steps.
Workflows adapt to your organization’s approval, role and notification rules.
CONNECTED, NOT ISOLATED
Data flow with other systems: let’s define the scope together.
KurumsalPortal works on its own. If you need data flow with your ERP, time-attendance, accounting or other systems, we define which data moves and how during the needs analysis.
Explore Our Integration CapabilitiesERPPDKSAPIVisitor ManagementEMAILSMSREPORT
WHERE IS THE DATA KEPT?
Your own server, role-based permissions.
Visitor Management runs on the shared KurumsalPortal infrastructure: your data is kept on your own server, and employees use it from their phone's browser without installing an app.
See the installation and data modelFREQUENTLY ASKED QUESTIONS
Visitor management system: frequently asked questions
How do we collect KVKK consent from visitors?
In YazSis KurumsalPortal's Visitor Management module, KVKK consent is a registration step: the visitor is recorded, consent is obtained, the host is notified and entry begins. Consent is stored with the visit record, so you can check it later. Your privacy notice text should follow your own KVKK assessment.
Can we see who is on site during an emergency?
Yes. YazSis KurumsalPortal's Visitor Management module shows visitors who have checked in but not yet checked out on a live list of people currently inside. During an evacuation or emergency, reception and security use this list to see who is on site and whom each visitor came to see.
Is the employee being visited notified?
Yes. In YazSis KurumsalPortal's Visitor Management module, once the visitor is registered and consent is obtained, the host employee receives an automatic notification. The host learns in time that their guest has arrived, so visitors are welcomed faster at reception.
Where are visitor records stored?
YazSis KurumsalPortal runs on your own server, so visitor records and KVKK consent records are also kept on your organization's own server. Role-based permissions determine who can see these records, and the visit history can be exported as an XLSX report.
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