MODULE 24 / 33
Document Management System: Version Control, Targeted Publishing and Read Confirmation
Right document, right version, right person.A document management system keeps policies, procedures and company documents in one place with version control, publishes the right version to the right people and proves that they read it. YazSis KurumsalPortal's Document & Policy Management module tracks the audience, read status and digital approval, so quality, HR and process owners work from the single valid document.
WHO IS IT FOR?QualityHuman resourcesAll process owners
YAZSIS / KURUMSALPORTAL
Audit & Compliance
BUSINESS OUTCOMEDo more than keep records.
Do more than keep records.
Manage the process.
KurumsalPortal places every module into real operations through permissions, notifications, approvals, reporting and integrations.
CORE CAPABILITIES
Bring control into the system with Document & Policy Management.
Every step is traceable with its owner, time, status and activity history.
Central documents and version control
Documents are stored centrally, each new version is approved before publication, versions are archived, and it is clear which one is valid.
Publishing to target audiences
The approved version is published to a selected audience, so a policy or procedure reaches the relevant employees in its correct version.
Read status, approval and authorized access
Who read each document and its digital approval status are tracked, access stays limited to authorized people, and you can prove employees were informed.
HOW DOES IT WORK?
Register, track and deliver results in five steps.
Workflows adapt to your organization’s approval, role and notification rules.
CONNECTED, NOT ISOLATED
Data flow with other systems: let’s define the scope together.
KurumsalPortal works on its own. If you need data flow with your ERP, time-attendance, accounting or other systems, we define which data moves and how during the needs analysis.
Explore Our Integration CapabilitiesERPPDKSAPIDocument & Policy ManagementEMAILSMSREPORT
FREQUENTLY ASKED QUESTIONS
Document management system: frequently asked questions
Can we prove that an employee has read a policy?
Yes. YazSis KurumsalPortal's Document & Policy Management module tracks read status and digital approval for published policies and procedures. You can see which employees have read the current version, so you can show with records that employees were informed.
What happens to the old version when a document is updated?
In YazSis KurumsalPortal's Document & Policy Management module, documents are under version control: a new version is prepared, approved, published to its audience and archived. Employees work with the single valid document, while the version history stays on record in the archive.
Can we publish a document only to the employees it concerns?
Yes. In YazSis KurumsalPortal's Document & Policy Management module, an approved document is published to a selected audience and access is limited by permission. Read status is tracked across that same audience, so it is clear who has been informed.
NEXT STEP
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