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Expense Management Software: From Receipt to Approval, from Budget Check to Report
Manage expenses from receipt to report in one flow.Expense management software collects employee expense claims with their receipts and invoices, checks them by category and budget, and routes them through an approval flow. YazSis KurumsalPortal's Employee Expense Management module takes expense claims from the phone's browser, completes them with manager and finance approval and keeps the documents in a digital archive.
WHO IS IT FOR?EmployeesManagersFinance
YAZSIS / KURUMSALPORTAL
Human Resources
BUSINESS OUTCOMEDo more than keep records.
Do more than keep records.
Manage the process.
KurumsalPortal places every module into real operations through permissions, notifications, approvals, reporting and integrations.
CORE CAPABILITIES
Bring control into the system with Employee Expense Management.
Every step is traceable with its owner, time, status and activity history.
Mobile expense claims and documents
Employees enter expenses in their phone's browser and attach the receipt or invoice, so claims are ready for approval without paper forms.
Manager and finance approval
Each claim goes to the manager first and then to finance, and the multi-step flow records who made each decision.
Budget control and analysis
Expenses are checked and reported by category and budget, so you see how much was spent on each item and keep spending under control.
HOW DOES IT WORK?
Register, track and deliver results in five steps.
Workflows adapt to your organization’s approval, role and notification rules.
CONNECTED, NOT ISOLATED
Data flow with other systems: let’s define the scope together.
KurumsalPortal works on its own. If you need data flow with your ERP, time-attendance, accounting or other systems, we define which data moves and how during the needs analysis.
Explore Our Integration CapabilitiesERPPDKSAPIEmployee Expense ManagementEMAILSMSREPORT
WHERE IS THE DATA KEPT?
Your own server, role-based permissions.
Employee Expense Management runs on the shared KurumsalPortal infrastructure: your data is kept on your own server, and employees use it from their phone's browser without installing an app.
See the installation and data modelFREQUENTLY ASKED QUESTIONS
Expense management software: frequently asked questions
Can employees add expense receipts from their phones?
Yes. In YazSis KurumsalPortal's Employee Expense Management module, employees enter an expense from their phone's browser and attach the receipt or invoice as a document, with no separate app to install. The document is stored with the expense record in the digital archive.
What steps does the expense approval flow include?
In YazSis KurumsalPortal's Employee Expense Management module, the expense is entered, the document is attached and the claim is sent for approval. It then passes manager and finance approval, the budget is checked and the result is reported, and the record shows who completed each step.
Can expenses be checked against a budget?
Yes. In YazSis KurumsalPortal's Employee Expense Management module, expenses are recorded with category and budget information and checked against the budget during approval. Reports show the finance team how much was spent in each category, and records can also be exported as XLSX.
NEXT STEP
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